It applies not just to use of this website, but also to personal information collected through other online and offline interactions with you in the course of our charitable work. This includes potential and existing partners, people interested in working for or with us, our suppliers, and people who want to learn more about our work and mission.
Who are we?
Why and how we collect personal information
We collect and use personal information from different categories of people for different purposes. This may be:
- with your consent
- to perform a contract with you or a relevant party
- legitimate interests in operating our charity, which includes recruitment as an employee or contractor, engaging with or supporting your organisation, inviting you to events, and conducting research and analysis in furtherance of our charitable purposes, or
- to comply with our legal obligations.
If you submit an application to work with us, whether as an employee or contractor: we will hold any personal information you provide to us (via our website or other methods) or sent to us by a third-party recruitment agency or website. This is likely to be your name, contact details and personal information contained in your CV. We may collect sensitive information as part of our organisational commitment to diversity and inclusion. We will use this information for the purpose of communicating with you and evaluating your application.
If you fill in a form on our website to contact us: we will store the information you enter or submit (e.g. name, contact details, comment and any other information you choose to submit) for the purposes of responding to your enquiry and keeping you updated on our work.
If you sign up to receive email newsletters or other campaign materials, or we invite you to events: we will hold you name, country, organisation, position and email address for the purpose of sending you updates and news that we think you will find interesting, sending you information about our work, and occasionally inviting you to events (in which case we may need extra information such as dietary and access requirements). You can unsubscribe from these at any time by using the “unsubscribe” links at the bottom of each email.
If you work for one of our partner organisations or if you are an industry/movement contact: we may hold your name, organisation, job title and contact details and in certain situations, we may hold your identity and background information for the purposes of ‘know your partner’ checks or your feedback or opinion. We will have been provided with this information either by you or your employer or in some cases we may have sourced it from publicly available sources. We need this information in order to interact with you (or your employer) for the purposes of running our charity properly and communicating with relevant people. We may also need this information for regulatory reasons.
If you are a supplier or work for a supplier: we may hold your name and contact details in order to interact with you or your employer to procure and pay for goods and services. In some situations, we may hold your identity and background information for the purposes of ‘know your partner’ checks or for other regulatory reasons.
Please note that providing personal information to us is voluntary on your part. If you choose not to provide us with certain information, we may not be able to support or work with you or your organisation, consider your application, or provide you with information.
We may also collect information such as your internet protocol (IP) address for monitoring and improving the effectiveness of our website services as well as its security.
Retention of personal information
We retain personal information consistent with the purposes for which the personal information was collected, taking into account applicable data protection laws, retention periods under applicable laws, and our organisational needs.
Personal information sharing
We may share your personal information with the following parties, in certain circumstances:
- Other entities within The Sunrise Project network, being currently, the Windward Fund, a section 501(c)(3) public charity registered in the United States
- IT service providers acting as data processors (see below) who provide services or cloud-based software to enable us to operate our business
- Professional advisors such as lawyers, bankers, accountants or auditors in order to provide legal, finance, accounting or auditing services
- Third parties engaged or involved in the course of the work we do, such as experts and consultants
- Third party event hosts, speakers and attendees if appropriate
- Law enforcement or regulatory authorities if required by law
Our IT service providers (acting as data processors) generally fall under the following categories:
- Website analytics
- Website and data hosting
- IT and system administration
- Document storage
- Email, contacts and calendar
- Collaboration, project management and messaging tools
- Recruitment and human resources management
- Online meetings
- CRM, accounting and billing
Your personal information rights
The personal information we hold about you is your information, and you have certain rights over the information under applicable data protection laws. You have the right to request a copy of all personal information we hold relating to you. You also have the right to require us to correct any mistakes in the personal information we hold relating to you, so please let us know (see “How to contact us” below) if we need to update any of your personal information we hold.
Under some applicable data protection laws, you may also have the following rights:
- Where we are processing your information based on your consent, you may be able to withdraw that consent, however we may still be able to process your personal information to the extent permitted by applicable data protection laws.
- Where we process your information based on a legitimate interest, you may have the right to object to our processing of that information if you feel it impacts on your fundamental rights and freedoms.
- You may have the right to object where we are processing your personal information for direct marketing purposes. The easiest way to do this is to use the unsubscribe links at the bottom of all subscriber emails.
- In certain situations, you may have the right to require us to erase personal information where there is no good reason for us continuing to process it, or to request restriction of processing of your personal information.
- Finally, you may have the right to request the transfer of your personal information to you or a third party in a structured, commonly used, machine-readable format in certain circumstances.
If you would like to exercise any of these rights, please refer to “How to find out more” below.
Keeping personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. In addition, we limit access to your personal information to those employees, contractors and other third parties who have a need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
Transfers of personal information
We may transfer the personal information we collect to, and store such information in, other countries which may have different data protection laws than the country in which the information was provided. If we do so, we will always take measures to comply with legal requirements under applicable data protection laws and to protect that information.
Many of our data processors operate “cloud-based systems”, which means the information is held in information data centres in different locations. Most of them reserve the right to hold copies of your personal information outside the European Economic Area (EEA).
In each case we and our processors employ mechanisms to help safeguard your privacy rights, as required under applicable data protection laws, such as:
- Certain processors only transfer your personal information to countries that have been deemed to provide an adequate level of protection for personal information by the relevant regulator.
- Providers storing information in the US, may be self-certified to the EU-US Privacy Shield (such as NationBuilder) which requires them to provide similar protection to personal information shared between the Europe and the US.
How to find out more or make a complaint
If you have any questions, concerns, or want more information about our privacy management, please email [email protected]. You can also contact us to request anything outlined under your personal rights above.
At all times, you have the right to report a concern or a complaint with any relevant regulator.
If you have any queries about the way we use your personal information or cookies, please contact us at [email protected].
What are cookies?
Cookies are small files that are downloaded onto your computer (or your mobile phone) from websites that you visit. Cookies contain information that allows websites to recognise that you have used the site before.
There are two broad types of cookies – ‘first party cookies’ and ‘third party cookies’:
- First party cookies are cookies that are served directly by the website operator to your computer, and are often used to recognise your computer when it revisits that site and to remember your preferences as you browse the site. Basically, these are our cookies.
- Third party cookies are served by a service provider on behalf of the website operator, and can be used by the service provider to recognise your computer when you visit other websites. Third party cookies are most commonly used for website analytics or advertising purposes.
- Strictly necessary cookies: These cookies do not store any personally identifiable information. However, they are essential in order to enable you to move around the website. They are usually only set in response to actions made by you which amount to a request for service, such as setting your privacy preferences, logging in or filling in forms.
- Performance or analytical cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site and gather information on error messages. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.
- Functionality cookies: These cookies enable the website to provide enhanced functionality and personalisation. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies then some or all of these services may not function properly.
- Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose. These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store personal data, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.
What cookies do we use?
The section below explains the cookies that may be placed on your machine while using this website and why.
When a user clicks the ‘Accept all’ button on our cookie banner we use a cookie to record this fact so that the banner doesn’t show next time they visit.
Twitter Conversion Tracker
This Cookie is placed by Twitter. It enables us to learn how our users have interacted with Insure Our Future advertising served to them on Twitter. It also enables us to identify users who have used their mobile device to view Insure Our Future advertising on Twitter and later came to our website on a desktop computer. For more information, please see: https://business.twitter.com/en/help/campaign-measurement-and-analytics/conversion-tracking-for-websites.html
This Cookie is placed by Facebook. It enables us to measure, optimize and build audiences for advertising campaigns served on Facebook. In particular it enables us to see how our users move between devices when accessing the Insure Our Future website and Facebook. For more information, please see: https://www.facebook.com/policies/cookies/
LinkedIn Insight Tag
This cookie is placed by LinkedIn. We use LinkedIn conversion tracking to measure the impact of our paid advertising campaigns. The data collected enables us to see how our ads lead to valuable actions on our website such as content downloads, sign-ups and more. The LinkedIn Insight Tag enables the collection of data regarding members’ visits to our website, including the URL, referrer, IP address, device and browser characteristics, timestamp, and page views. This data is encrypted, then de-identified within seven days, and the de-identified data is deleted within 90 days. LinkedIn does not share the personal data with Insight, it only provides aggregated reports about the website audience and ad performance. LinkedIn also provides retargeting for website visitors, enabling us to show personalized ads off its website by using this data, but without identifying the member. LinkedIn members can control the use of their personal data for advertising purposes through their LinkedIn account settings. For more information, please see https://www.linkedin.com/legal/cookie-policy
How do I turn cookies off?
All modern browsers allow you to turn off all or third-party cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of certain sites.
These settings are usually found in the ‘options’ or ‘preferences’ menu of your browser. You can use the ‘Help’ option in your browser for more information or use the following links:
For more information about cookies and how to manage them, please visit: www.allaboutcookies.org.